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3 Things to Consider from Event Management Contracts

What to Expect from Events Management Contracts

Knowing where to begin with event management contracts can be daunting and even overwhelming at times. Luckily, we are on hand to help!

We’ve put together a list of three things to consider when applying to events management contracts. However, it’s worth bearing in mind that every tender is different, and every buyer will have different requirements. It’s best to refer to the tender documents to see what exactly is required for your specific bid.

When tendering for contracts, you should always make sure you’re eligible to apply for an opportunity before progressing. Ensure you meet the economic financial standing. As a rule, you shouldn’t be going for contracts that are more than half your annual turnover.

What’s involved with events management contracts?

Some events management contracts may involve an end-to-end process. This could be including, but is not limited to, the following:

  • Event creation
  • Design
  • Management
  • Marketing and Communications
  • Management of key contributors
  • Post-event services
  • Risk mitigation.

Interested suppliers are often asked to outline the event that they are responding to. This will likely need to include a risk register or assessment.

3 tips for writing winning responses to events management contracts

  1. Proof of experience

Buyers will be expecting you to have a bank of experience of successful contracts. They will likely require you to detail up to three case studies within the last three to five years. These case studies should be similar in scope and style to the events management contracts you’re applying for.

It’s worth detailing how you overcame any unexpected challenges on these projects too. This will demonstrate your problem-solving skills and flexibility; both of which are essential in events management. This can help instil confidence in the buyer that you’re the best business for the contract.

  1. Structure your response

A winning bid for events management contracts will be well structured using clear and concise language. This isn’t just formatting, it’s also other things such as sticking to the word count. You want to ensure that you’re writing as close to the word or page count as possible. They’re there for a reason.

In terms of formatting, using bullet points can help break up blocks of text. Subheadings can also help. Often questions will contain three questions within one question. A good way to ensure that you’ve answered every aspect is by breaking it down with subheadings. That way, it will be clear for both you and the buyer that you’ve covered all bases.

Just because the tender is pre-formatted doesn’t mean it has to be boring. Consider including your brand colours and logo in your proposal. This can help your response for events management contracts stand out from others.

  1. Be united when it comes to company CVs

When you’re tendering for work, you may need to include company CVs. Putting forward uniformed CVs shows attention to detail. Imagine you’re the buyer and you’re faced with 10 CVs from a business that all look different. Then imagine you’re presented with 10 unformatted CVs – it will look a lot more professional.

Buyers often want to know will carry out each duty. Including a professional yet friendly-looking photo can be a nice touch. That way they can put a face to a name. Remember to include all the key and relevant information such as qualifications and their experience. This with further cement your capability.

So, now you know how to better your response to events management contracts. Demonstrating your proof of experience can build confidence in the buyer. Structuring your response can put you in the buyers’ good books.

NEED ASSISTANCE WRITING YOUR upcoming Events management contracts?

You don’t always have the time or resources to write a winning response in house. Outsourcing to bid writing experts can help. Our sister company, Hudson Succeed, offer four levels of bid writing support. They boast an 87% success rate and have over 60 years of bid writing experience. The services on offer include:

WHERE CAN I FIND events management contracts FOR MY BUSINESS?

Running your own business takes up a lot of your time. The last thing you want to be doing is trawling hundreds of websites searching for public affairs tenders. Most websites post multi-industry opportunities and filtering them with CPV codes can produce unreliable results. Luckily for you, we have a solution.

Enter…Creative Tenders

Creative Tenders is an easy-to-navigate, centralised portal hosting live creative tender opportunities from across the UK.

Below are previous public affairs tenders sourced on our portal:

Invitation To Tender for The Provision of Event, Production and Digital Media Support For The 4 Corners Festival 2022

4 Corners Festival- Northern Ireland- Budget: Undisclosed

Organisation Implementation and Management of Bolsover Town Centre Events Phase 2

Bolsover District Council- East Midlands- Budget: Undisclosed

Major Ceremonial Event

Transport for London- London- Budget: Undisclosed

Procurement of an Outdoor Events Management Service under the Ancient Connections Project

Pembrokeshire County Council- Wales- Budget: Undisclosed

QU523 – Christmas family event on Edgbaston Street (Birmingham City Centre)

Birmingham City Council- West Midlands- Budget: Undisclosed

A subscription to Creative Tenders offers your business:

  • Access to all exclusive, private and public sector opportunities within the creative industry.
  • A dedicated Account Manager on hand to answer any questions you may have about public affairs tenders. They can help you understand the procurement process in general.
  • A daily email bulletin sent straight to your inbox when new, sector-specific opportunities are uploaded.
  • Discounted support from Hudson Succeed, our bid writing division.
  • 20 minutes of free consultancy with one of our Bid Consultants each month.

WE SOURCE OPPORTUNITIES FOR SECTORS INCLUDING;

Book a free live demo with Creative Tenders to see what creative contracts in the UK can help grow your business. 

WANT TO SAVE EVEN MORE TIME?

Upgrading to Discover Elite allows you to optimise your tendering opportunities even when you’re busy. Our two upgraded packages can improve your competitor awareness and bidding success rate. Each can help save you even more time when searching for video and film tenders.

THE ULTIMATE TIME SAVER PACKAGE OFFERS YOUR BUSINESS:

  • A maximum of five tender breakdowns per month.
  • An annual subscription to a maximum of two Hudson Discover sector-specific portals. This option can help businesses that overlap two industries such as Creative and Technology, for example.
  • Pre-market and award engagement notices are monitored on your behalf.
  • Buyer portal management, including registration, password management, downloading documents and assessing viability based on your bid or no-bid.
  • Weekly phone calls with your dedicated Account Manager to discuss viable creative tendering opportunities.

THE BECOME A PRE-BID MASTER PACKAGE ALSO INCLUDES:

  • All of the above.
  • Up to seven tender breakdowns per month.
  • Bid Strategy delivered by a Senior Bid Manager with a minimum of 5 years of experience. It will also be managed by our Global Bid Director.

Contact us to find out how we can help your business grow.

HUDSON PROCUREMENT GROUP UNDERGOES MAJOR MARKET RESEARCH PROJECT

Procurement Policy – Major Market Research Project!

Hudson Procurement Group is currently undergoing a major research project into how businesses supply government and publicly funded bodies, in a bid to create an open, fair and transparent process by anyone spending public purse.

As part of our long-term growth strategy, we will be launching our Procure Smart platform. This research will be used to inform our knowledge as we move into our next venture – dispelling the myths and overcoming the misconceptions surrounding tendering and procurement, for all.

Whilst conducting this research we will be assessing how and where tender opportunities are published in the wider public domain. In our early stage investigations, we have discovered mass confusion amongst both buyers and suppliers regarding terminology and procurement policy, we want to eliminate this and produce these findings to advise both sides of the buy and supply table.

One of the main aims of this research project and long-term goal for Procure Smart is to gain clear insight into public spending. Through our own exploration, we have uncovered some confusion surrounding freedom of information policy requests, mainly what is available and what is not.

Our Growth Director, Jill said ‘During my 16 years’ experience working in public sector procurement, I have noticed major discrepancies between buyers and suppliers. As part of our long-term growth strategy, we are working towards complete transparency within the procurement sector by evoking a change in current government policy.

Submitting a tender response

‘We want suppliers to feel like they’re not wasting valuable time when submitting a tender response, and we want to ensure SMEs flourish by ensuring easy access of opportunities and a clear understanding of what is firstly available, and secondly what is right for their business’.

Our goal will ultimately help buyers and suppliers procure more effectively across the UK and beyond, as we lobby for smarter procurement practices to be embedded in certain legislation[s].

The launch of Procure Smart will drastically improve the way that procurement policy is conducted in the business to business industry, especially with the likes of a looming Brexit and the disconcert surrounding this.

For further information regarding this research please feel free to GET IN TOUCH!

To access information and training into tendering and procurement please see TENDER VLE!

WE SOURCE CREATIVE CONTRACT OPPORTUNITIES FOR SECTORS INCLUDING;

Book a free live demo with Creative Tenders to see how we can help your business grow. 

TENDER VLE IS NOW LIVE! – ONLINE BID WRITING COURSE

TENDER VLE IS NOW LIVE! – ONLINE BID WRITING COURSE

B2B tendering has just been made simple as Tender VLE goes LIVE! The Tender VLE team are very excited to announce that our brand-new platform is now up and running. As we embark on this new tendering venture we would like to remind you of a few reasons behind the creation of Tender VLE.

During the team’s 40-years combined experience we have recognised the ongoing support required for both SME’s and blue-chip companies in relation to the tender process across the UK. We have noticed that many companies do not understand how to tender correctly or lack knowledge in similar areas.

Our goal is to simplify the B2B tendering process by ensuring that buyers and suppliers are on the same level of understanding – thus the birth of Tender VLE!

Company Growth Director, Jill Hudson says ‘We want to make procurement and tendering accessible to all size businesses, so we’ve launched Tender VLE to offer FREE high-quality video master classes at a level that suits you. Don’t be afraid of tendering, embrace the endless growth potential it brings to your business’.

As it stands, Tender VLE has launched containing 16 detailed videos, led by Senior Tender Consultant, Daniel Hall.

Here are the topics that Daniel has covered so far;

Breaking Down the Question – Find out how to tackle a question head-on and break it down into manageable sections. Daniel advises that you start your b2b tendering journey here!

 

PQQ Basics – Covering what a PQQ is, used for, how to complete it and why knowledge of the process is important.

 

Case Studies – How to structure your case studies and why the buyer asks to see this evidence.

 

TUPE – What it is and how it can affect suppliers.

 

Proposals and Instructions – The different approaches to tender documentation and how to comply with the requirements.

 

Clarification Questions – What does a clarification deadline mean, how you should ask these questions and a few things to bear in mind before submitting your question.

 

Time Management – Tips from our experts as to how you can effectively manage your time whilst writing a proposal.

 

Insurance when Tendering – What suppliers should be aware of when it comes to their insurance and which types of insurance you may be required to have before being invited to tender.

 

Terminology – A breakdown of the most commonly used procurement terminology and their definitions.

 

Economic and Financial Standing – How your financial suitability is established and how your turnover should affect your b2b tendering decisions.

 

Common Mistakes Made – As it says on the tin, this video looks into the most common mistakes that we have seen potential suppliers make during the tendering process and how to avoid them.

 

Framework Agreements – What a framework agreement looks like, who should enter into a framework agreement and what you can expect.

 

ITT Basics – What an ITT stands for, what does the ITT stage consist of and what to expect from this document.

 

Self-Cleaning – Defining self-cleaning, potential grounds for exclusion and how to get back in the running following non-collusion.

 

ESPD – An overview of ESPD, how it affects you and the impact of BREXIT.

 

The Tender Journey – What to expect during the tender process, the various stages and how to tackle each of them.

 

If there are any specific topics that you would like to see our Tender Consultants cover, please let us know via our LinkedIn forum HERE

Visit our brand-new Tender VLE platform by CLICKING HERE

 Or contact our bid writing consultants at Hudson Succeed for any further assistance. 

 We are here to help you UNDERSTAND!

TENDER VLE – OUR DEDICATED LINKEDIN FORUM – Bid Writing training

Bid Writing training for free? – No Really!

We have exciting news! There are only four more days to wait until the launch of Tender VLE. As mentioned in our most recent NEWS, Tender VLE will be the UK’s FIRST FREE bid writing training platform. The site will consist of video-led masterclasses, delivered by our expert, in-house, bid management team.

Additionally to the main site, we will also offer a LinkedIn forum service.

What will the forum be used for?

  • Asking questions – After watching any of our videos on Tender VLE, should you still be left with unanswered questions about any of the topics – this is the place to go! Simply join the forum and ask away. One of our tendering experts will respond as soon as possible.
  • Request a topic – Is there a particular aspect of the tendering process that you would like us to cover? Let us know! If we haven’t already addressed it, we will ensure that all requested topics are covered!
  • Interact with others – The beauty of a LinkedIn forum is that you can see the questions that others have asked, along with the answers given by our bid writing, training, experts.

This forum can be used to ask us anything, our experts will do their best to respond to every question in as much detail as possible.

Senior Tender Consultant, Daniel Hall said ‘Our dedicated LinkedIn forum will be a great way for us to stay connected with our Tender VLE users. It will also help us to produce in-depth content as we move forward with the platform as we can understand the exact needs of our visitors.’

Daniel Hall will be the first instructor to appear on the site when Tender VLE launches next week. He will be taking you through the START levels of tendering, perfect for those who are either new to tendering or in need of a refresher course.

CLICK HERE to access our dedicated LinkedIn forum or simply search ‘Tender VLE Forum’ within LinkedIn!

ONE WEEK UNTIL TENDER VLE! – Bid writing Course

ONE WEEK UNTIL TENDER VLE! – Bid writing Course

Procurement training platform, Tender VLE (Virtual Learning Environment) will launch next week on 1st June 2018!

We have spoken about this new project in many of our recent blogs – but what can it do for you?

Who will benefit?

Tender VLE considers three tiers of experience when it comes to procurement training. We have modified our content to adhere to different levels of understanding that we have categorised as;

  • Start – Complete beginners guide when it comes to tendering and procurement.
  • Develop – Familiar with the processes and may have even undertaken a role in the procurement system previously.
  • Excel – This section refers to those who may already be working as Bid Writers or as part of a wider bid management team.

What is it?

 Tender VLE is an online procurement training platform. It’s the first of its kind as it is completely FREE TO USE! The site will contain video-led masterclasses, delivered by our, in-house, procurement experts, comprising of;

Daniel has multiple years’ bid writing experience, which is exemplified by his first-class degree in English and has never scored lower than 85% quality score during his Bid Writing career. He will be the first instructor to deliver expert-level content that covers the basics during our launch period and more advanced content throughout.

Director and Co-Founder, Jill has over 16 years of experience working as a Bid Writer. She has secured hundreds of contracts for suppliers across multiple industries including Creative industries, the Technology sector and Engineering firms.

At Tender VLE, our vast experience tells us that the presentation of the bid can be one of the deciding factors between a success and failure. Kathryn heads our, in-house, Creative Team, ensuring that our clients stand out through the responses’ presentation and brand-specific design, especially with the likes of Creative Tenders.

As Hudson Procurement Group’s Co-Founder, John will feature in Tender VLE’s investment masterclasses. John has experience in running multiple successful businesses and will offer first hand, long-term, strategy planning knowledge.

No time to watch the videos? Don’t worry! Each video will be accompanied by a fact sheet containing a condensed, bullet-point version, summarising each topic and a short blog that discusses the points clearly.

Why Tender VLE?

Whilst working at all levels and on both sides of the procurement industry, our experts noticed substantial knowledge gaps – leading to a complicated process. The aim of Tender VLE is to simplify the whole procedure for suppliers by clearing up any misconceptions when tendering for new work. There are many consultancies out there who provide this information and training at a cost and we know that if everyone is provided with this type of information freely, then this levels the playing field with all SME operators nationally.

Want to request a topic?

We will be adding videos to the procurement training site on a regular basis so please feel free to request a specific topic and our procurement experts will do their best to cover it in as much detail as possible.

Please send all requests or further queries via our Tender VLE LinkedIn forum.

Don’t have the time or resources to bid for work? We understand that it can be a lengthy process, get in touch with our Tender Consultants HERE to see how we can support your procurement efforts even further.

Tender VLE will launch on 1st June 2018 and can be accessed via
www.tendervle.co.uk completely FREE!

We’re here to help you SUCCEED!

WE SOURCE CREATIVE CONTRACT OPPORTUNITIES FOR SECTORS INCLUDING;

Book a free live demo with Creative Tenders to see how we can help your business grow. 

MAXIMISE YOUR MEMBERSHIP WITH AN ACCOUNT MANAGER – Tender portal tips

TENDER PORTAL TIPS – MAXIMISE YOUR MEMBERSHIP WITH OUR ACCOUNT MANAGERS! – Tender portal tips

Wham, bam, thanks for your money – goodbye!

Does this sound familiar? After signing up to some online portals it is easy to feel forgotten about and quickly become disgruntled with the whole tendering debacle.

We know that tendering can be complicated and that not everyone is a bidding expert. That is why when you sign-up to one of our platforms, you will be assigned a dedicated Account Manager.

This is where you can really maximise your membership!

As part of your subscription, your Account Manager will ensure that you receive filtered daily bulletins, specific to your sector – as well as access to the online, member’s portal.

Your Account Manager is directly contactable five days a week, to deal with any queries you might have. This service is not only limited to tender portal tips, our Account Management Team can also assist you if you are needing to advertise a tender opportunity as a buyer.

For example, if you have work that needs to be put out to tender, but you don’t have a portal to take the submissions and host the clarification questions etc, this can all be done via our portal, with access to industry-specific suppliers. Simply contact one of our Account Managers and you’re on your way!

If it is the actual tendering process itself that is proving to be problematic, i.e. you are bidding but not winning or maybe you are new to tendering and don’t know where to begin. Our dedicated Account Managers will be able to refer you directly with one of our Tender Consultants, who are experts with all tender-related projects.

Your Account Manager is part of your subscription, so make sure that you utilise this service to the full potential!

We are here to help you DISCOVER!

Get in touch today

WRITING BIDS – TOP 4 TIPS FOR TIME MANAGEMENT

WHEN WRITING BIDS, TIME IS A PRECIOUS THING!

Not only is there an imminent deadline, but if you don’t give it your all and put everything you have into the bid, then it’s not only time you’re wasting – it’s money!

We’ve provided a few best practice principles to make sure you don’t create unnecessary panic at the last minute and can time-manage your bids more effectively.

1. Know your deadlines

There will have been times in the past, especially if you’re handling more than one tender at a time, where a date may have been mixed up and you’ve realised that the bid is due in 24 minutes and not 24 hours as thought. Read the tender timetable carefully – this will enable you to start planning effectively. Tender Timetables are featured in the instructions to tender and look something like this:

Example Date

Example Milestone

02-July-2018

Opportunity published

12-July-2018

Site Visits

23-July-2018

Clarification Deadline

27-July-2018

Submission Deadline

30-July-2018

Presentation Date

31-July-2018 – 03-Aug-2018

Evaluation

03-Aug-2018

Notice to Award / Alcatel commence

13-Aug-2018

Contract Start Date


2. Assess & Digest

Make sure you assess whether or not the opportunity is the best option for you. We have been behind many projects in the past, working tirelessly on content and writing bids on behalf of our clients, when 2 days before submission, they decided it’s not right for them. Don’t waste your time and money – make sure it is right for you by closely digesting ALL of the information at hand. Yes – it may be a 100-page document you have to read through but believe us – it’ll be worth it in the long run.

Check out our ‘To Bid or not to Bid’ for further information.

3. Gantt Chart is life

Once you know the buyer’s timescales, now it’s time to get yours in order. This is where you create a plan for the tender at hand. No matter the size of the opportunity, whether it’s £10,000 or £10million, it’s very important to make sure you’re not winging it and have a structured plan in place to manage your time and approach effectively. A Gantt Chart is typically used in project management cases for longer periods, detailing responsibilities, activities and timescales. We love a good Gantt Chart and feel this is a clear-cut process for managing those all-important milestones when developing and submitting a tender.

4. Know your portal

We’ve liaised with many customers, who have never used a specific online portal before and the submission of their tender documents have been delayed due to their lack of understanding or inability to navigate. We recommend you get to know your portal in the early stages. Have a click around and know your procedures for submission.

 

One of the key things that our group of companies can offer you is the chance of receiving the opportunity from the get-go, meaning you won’t be days behind other competitors – if anything, you’ll be days in front: –

Our Tender Connect service is the home of our industry-specific platforms that enables you to receive both public and private opportunities all in one place, that is specific not only to your sector but your service within that sector. Get those all-important opportunities from when they are published, allowing more time to focus on your time management when developing your response[s].

Need further help with writing bids? – just get in touch with our Tender Consultants!

We’re always here to help!

BID SUPPORT – BREAKING DOWN THE QUESTION

Bid Support – Breaking down the question

If you do not know what the question is asking – this is your first hurdle.

In order to jump that hurdle, carefully examine what kind of question it is.

Although there are hundreds of question variations out there, our bid support allows you to tackle every question you get through a very simple breakdown technique.

Does the question have (what it seems like) 10 questions in one? Does it look something like this:

EXAMPLE 1:

Please explain your risk management procedures, including what risks you feel are vital to overcome as part of this contract, as well as monitoring and mitigation approaches you would use. Please detail who will manage said risks and provide examples of where you have overcome similar risks.

This question asks for a lot of information and the first step to jump this hurdle, is to tackle it bit by bit. We break this question down into more manageable chunks, allowing clear-cut focus on every aspect of the question, making it easier for the evaluator to mark us against their evaluation criteria. We have pinpointed these out and, as part of our bid support, always encourage you to write out sub-headings to manage this effectively. Such as:

General Risk Management Procedures

Contract-specific risks

  • Risks
  • Monitoring
  • Mitigation

Risk Lead

Risk Management Experience

Under each subheading, you can then start to write your content.

Sometimes, however, the question is not that easy to break down and maybe a lot smaller, making the whole manageable chunks scenario more difficult.

Does the question ask you to explain, describe, or provide detail of a process and/or situation? If so, this is a useful way of the buyer seeing how well you respond to this and how you’re reacting to their requirements.

Open questioning allows the buyer to ask for a lot of information with a short question.

EXAMPLE 2:

Describe how you manage risks?

This question is 5 words long; however, your response limit can be in excess of 5,000 words, dependent on your offering and sector.

The management of risks may have reams of information attached to it. The important thing to do is break this down into smaller subheadings and further questioning.

Sometimes the buyer can be quite extensive in their evaluation guidance and based on this, you may already have your subheadings laid out for you, dependent on what the buyer is looking for/marking during the evaluation stage.

If the evaluation guidance doesn’t provide much detail – then look at the specification and make sure you fully understand what the client is looking for, so you can start breaking your response down into further discussion points.

For example: Your subheadings for the above example may be;

  • Recognising Risks– detailing how you identify/assess risks?
  • Monitoring Risks– what system you use to track these risks?
  • Risk Responsibilities– who maintains responsibility for managing risks?
  • Mitigating Risks– what do you do to mitigate said risks?
  • Risk Reviews– how often do you review these to adapt to change?
  • Contract Risks– what you feel are the top risks for this particular contract?
  • Compliance– what national standards/best practice do you comply with?

These are merely seven subheadings you can write about when drafting your response.

Depending on what the contract is for and the specification included – there could be a whole load of various points you need to discuss.

This is merely a small step with Bid Support when looking at a tender response, but a very important one. We are by no means English teachers, but when it comes to developing a response to accommodate buyer’s needs and requirements, we know what we are talking about!

Need further bid support? Get in touch now with our Tender Consultants!

Start by receiving those all-important opportunities today by booking a free demo from one of our 10-industry-specific portals, dedicated to helping you DISCOVER the right tender opportunities to bid for!

BEST NEW BUSINESS – HUDSON PROCUREMENT GROUP RECEIVES 3 NOMINATIONS

BEST NEW BUSINESS – HUDSON PROCUREMENT GROUP RECEIVES 3 NOMINATIONS

We are over the moon to announce that we have been shortlisted for not one, not two, but three awards at this year’s National Best New Business Awards! The awards will be held at Kensington, London, this coming June!

Hudson Procurement Group has been shortlisted as a finalist for Business Innovation and Service Industry of the Year. Our Growth Director, Jill Hudson, has been shortlisted as Woman of the Year!

What an achievement!

“We are ecstatic with our nominations for these national awards. This is a credit to our fantastic team who constantly push the boundaries, allowing us to help our customers in the best possible way and to see continuous organisational growth!” says Jill.

Our organisation has seen massive business growth since our inception in 2016. Working toward 4 key strands of service to our customers. This includes:

Discover Succeed Procure Invest
This is where customers can receive both private and public tender opportunities daily to their inbox and search for tender and business opportunities. These are not only specific to their sector but specific to their actual service! Buyers are able to publish opportunities for free and stay connected to industry-specific suppliers! This involves a team of formidable Bid Managers / Bid Writers, who make up our Tender Consultants.  They support customers to succeed with their tendering efforts through various services. This also includes bid writing, guide and reviews, tender readiness and improvement programmes. Alongside this, our all-new Tender VLE, a virtual learning environment dedicated to helping businesses understand the tendering world. Similar to our Tender Consultants, we have recently launched our Procure Consult offering, where our procurement experts support buyers in helping develop tender documents that make it easier for them to evaluate and procure more effectively, including developing specifications and minimising ‘scope creep’. We are also launching an all-in-one tendering platform that will ensure efficiency when it comes to future tendering! This is where our billion-pound goal comes into effect, utilising the data that we have received for our digital platforms and capitalising on our Spend Trends offering. This will evaluate both national and international procurement spend to help deliver upon economic changes and forecasts around the world. Procurement will not only be easier to digest, but help large companies invest … in what’s best! Coming Soon!

Our Group CEO, John Hudson has commented saying, ‘to be recognised for our efforts on a national scale is fantastic news and for being a new organisation, this demonstrates that Hudson Procurement Group has already established a strong foothold in the UK market today!”

For a list of this year’s award’s finalists – CLICK HERE!

The winner of each category will be revealed at the Awards on Friday 29th June.

WE SOURCE CREATIVE CONTRACT OPPORTUNITIES FOR SECTORS INCLUDING;

Book a free live demo with Creative Tenders to see how we can help your business grow. 

TUPE – WHAT IS IT & HOW DOES IT AFFECT YOU?

TUPE – WHAT IS IT & HOW DOES IT AFFECT YOU?

I know what some of you are thinking – what on earth is TUPE?

One thing we are not here to do, is provide you a whole lot of legal jargon surrounding compliance and adherence to specific laws. This blog focuses on the basics of TUPE and how this applies to suppliers who are tendering!

TUPE is an abbreviation of Transfer of Undertakings Protection of Employment.

This is commonly used in a range of industries and rarely used in others, however we still think this is useful to comprehend, as this is widely considered across many UK tenders.

Let’s give you an example:

So, Bill, Bob and Ben are all IT Technicians for a local council on behalf of Company X.

Company Y has just won the tender to provide the IT Technical Solutions Contract over a 5-year period for this local council, meaning Company X will no longer provide the services.

To ensure Bill, Bob and Ben are not made redundant or out of work due to supplier changeover, the local council has stipulated that TUPE will apply as part of Company Y’s contract win.

Company Y must then liaise with Bill, Bob and Ben and ensure their transfer from Company X over to Company Y goes without a hitch. They undergo company consultations and inductions and ensure a fair and transparent process is followed, which complies with regulations.

Make sense? – it’s basically a procedure, governed by law, to move employees and any liabilities associated with them from an old employer to a new employer, and when it comes to procurement and supplier changeover, TUPE can be rife!

How does it affect you?

Again, this is used dominantly in some sectors, whilst rarely used in others. You may find you may never have to deal with TUPE. But it’s always good to be aware of what to expect.

The likes of Engineering, Technology, Construction, Utilities, Manufacturing and Logistics, where continuous delivery/support is required with certain buyers from grass-root operatives, means TUPE majorly applies to ensure employees of Company A can continue to work on contracts when Company B takes over.

If TUPE does apply and you have to inherit one or more employees as part of the contract-win, you’ll have to consider multiple things regarding the management of TUPE as per your tender response.

What you should do:

  • Assess the TUPE database! – this may be on a spreadsheet or a similar information sheet – make sure full assessment is made on this. This should detail employee liabilities, such as sick pay, holiday pay, etc. This is where the most basic details of the employee come to light, so you can ensure you can afford the staff you may potentially inherit.
  • Price Correctly! – use the details of all TUPE staff (acquired from the database/information sheet) to ensure you are taking into account clear variances in your pricing model. You, as Company 2 may pay your staff a specific amount, but Company 1 may pay them a lot differently. Take this into consideration.
  • Understand your responsibilities! – do you need to contact the new employees directly or will the buyer bridge this relationship initially? – Understand what you need to do when it comes to managing TUPE staff.
  • Get Help! – in your tender response, if there are any questions on TUPE management, state how you’ll use a reputable and fully qualified legal service for support, advice and guidance to ensure full complicity against the regulations.

If you’re struggling with the mind field that can be TUPE regulations and require some support with your tender management approach, GET IN TOUCH TODAY! Our Tender Consultants are always here to help you understand, prepare and succeed!

How about discovering those all-important opportunities where TUPE may or may not apply? Our Tender Connect service, offers 10-industry-specific platforms providing you will both Public AND Private opportunities across your sector.