Festival tenders represent a milestone in our recovery from the pandemic. With the summer coming up, and restrictions lifted there are viable opportunities for festival tenders. This is where we come in. In this blog, we’ll walk you through where to find these tenders, and how to win them. By the end, you’ll be ready to respond to festival tenders.
When most businesses begin their search for festival tenders, they’ll likely use a search engine. For example, they’ll use Google to find countless websites that may have opportunities available.
They will then have to scour each of these websites individually for contracts that are suitable. Remember, Google will also pull up anything that mentions the words ‘festival tenders’.
This can take hours and a lot of the time the opportunities may not be relevant. Or the deadline date may be very close and so you won’t have time to complete the bid. This tedious practice can quickly become frustrating. Thankfully, there are solutions available…
Via our Creative Tenders portal, you can easily find live festival tenders. You can use filters to narrow down your search for festival tenders. This way, you can select a budget, location, and keywords to locate the right contract for you.
Our portals are updated daily by our Opportunity Trackers. They manually search for opportunities to upload to the portal. They don’t use CPV codes to find contracts either. This means that there’s no risk of missing opportunities that are listed incorrectly with the wrong code.
Examples of festival tenders we have previously sourced on our portal include:
Provision of a Professional Conference Organiser for the Delivery of One Young World, Belfast 2023
Belfast City Council – Northern Ireland – Budget: £250,000
Grimsby Creates: Festival Director – ‘Grimsby Festival of the Sea 2021’
North East Lincolnshire Council – East Midlands – Budget: £10,000
Specialist Curator for The Good Business Festival
Liverpool City Council – North West – Budget: £20,000
Halal Food Festival
City of Bradford Metropolitan District Council – Yorkshire and Humber – Budget: £24,999
The Provision of Infrastructure & Services for a Summer Festival Event
Tamworth Borough Council – West Midlands – Budget: £140,000
Kew Summer Festival 2023 – 2025
ROYAL BOTANIC GARDENS, KEW – London – Budget: £1,500,000
Festival tenders can run rather tight with sharp margins, so ensuring that you’re running a tight ship is highly important. How many people are expected at the festival?
Calling the local licensing office can put you in good stead for figuring out the average attendance. What if you’re providing a service, such as catering? For example, the event has 5,000 attendants… how many hot food units are there? Let’s say it has 10…that provides your potential share to be around 500 people.
If you don’t know how much competition you’ll have on the day, how can you make an informed tender response?
Your buyer will have a specific target audience in mind, and in your tender response, you need to recognise this. Your product/service needs to fit the buyer’s needs.
Let’s say you’re selling food/drink. Can you quantify how many breaks the crowd might have between acts? The closer your equation is to reality, the better your grasp on the potential profit will be. You can then utilise your potential profit to create a good pricing strategy.
The target audience will have different spending patterns, so the sooner you recognise this, the better. Ultimately, a competitive price will pique the buyer’s attention in your festival tenders.
Depending on the contract, festival tenders require a fair number of qualifications. If you don’t scope out the requirements, it can be incredibly difficult to succeed.
With that in mind, check out the requirements. What if they need specific lighting operation qualifications? Do they need a minimum number of years of experience in filming live events?
Some of these requirements can weigh heavily in the buyer’s evaluation criteria. The sooner you know and are confident in meeting the requirements, the higher your chance of success.
So here we are, at the end of this blog on winning festival tenders…What if you need a summary? Creative Tenders has your back.
Where can I source festival tenders? – How to find festival tenders in your geographical remit on Creative Tenders.
3 tips for securing your festival tenders
If you don’t have the resources or time to write a winning bid, why not outsource it? Our sister company, Hudson Succeed, boasts an 87% success rate and have over 60 years of collective bidding experience. They offer four bid writing support packages to help you on the path to success. Whether you’re new to tendering, or simply need someone to proof your written response before you submit – we can help.
Our Tender Ready programme is designed for those who have never tendered before. This 4-week programme works with you to ensure you have everything in place to tender successfully.
Tender Improvement can help if you’re already tendering but aren’t seeing success from your current efforts. Our Bid Writers will assess your previous submissions and supporting documents. They’ll give you feedback and guidance on how to improve, helping you to secure your next tenders.
If you’ve written a tender and need someone to proofread it – Tender Mentor is for you. A Bid Writer will double-check it’s in line with the specification and free of any grammar or spelling mistakes.
If you’ve found the perfect tender but don’t know where to start – we can help. Send the specification over to us and our Bid Team will do the rest. They’ll let you know what they need from you and provide you with a full breakdown. They’ll even submit it on your behalf, leaving you more time to focus on your business.
Get in touch to find out more information.
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