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BID SUPPORT – BREAKING DOWN THE QUESTION

Bid Support – Breaking down the question

If you do not know what the question is asking – this is your first hurdle.

In order to jump that hurdle, carefully examine what kind of question it is.

Although there are hundreds of question variations out there, our bid support allows you to tackle every question you get through a very simple breakdown technique.

Does the question have (what it seems like) 10 questions in one? Does it look something like this:

EXAMPLE 1:

Please explain your risk management procedures, including what risks you feel are vital to overcome as part of this contract, as well as monitoring and mitigation approaches you would use. Please detail who will manage said risks and provide examples of where you have overcome similar risks.

This question asks for a lot of information and the first step to jump this hurdle, is to tackle it bit by bit. We break this question down into more manageable chunks, allowing clear-cut focus on every aspect of the question, making it easier for the evaluator to mark us against their evaluation criteria. We have pinpointed these out and, as part of our bid support, always encourage you to write out sub-headings to manage this effectively. Such as:

General Risk Management Procedures

Contract-specific risks

  • Risks
  • Monitoring
  • Mitigation

Risk Lead

Risk Management Experience

Under each subheading, you can then start to write your content.

Sometimes, however, the question is not that easy to break down and maybe a lot smaller, making the whole manageable chunks scenario more difficult.

Does the question ask you to explain, describe, or provide detail of a process and/or situation? If so, this is a useful way of the buyer seeing how well you respond to this and how you’re reacting to their requirements.

Open questioning allows the buyer to ask for a lot of information with a short question.

EXAMPLE 2:

Describe how you manage risks?

This question is 5 words long; however, your response limit can be in excess of 5,000 words, dependent on your offering and sector.

The management of risks may have reams of information attached to it. The important thing to do is break this down into smaller subheadings and further questioning.

Sometimes the buyer can be quite extensive in their evaluation guidance and based on this, you may already have your subheadings laid out for you, dependent on what the buyer is looking for/marking during the evaluation stage.

If the evaluation guidance doesn’t provide much detail – then look at the specification and make sure you fully understand what the client is looking for, so you can start breaking your response down into further discussion points.

For example: Your subheadings for the above example may be;

  • Recognising Risks– detailing how you identify/assess risks?
  • Monitoring Risks– what system you use to track these risks?
  • Risk Responsibilities– who maintains responsibility for managing risks?
  • Mitigating Risks– what do you do to mitigate said risks?
  • Risk Reviews– how often do you review these to adapt to change?
  • Contract Risks– what you feel are the top risks for this particular contract?
  • Compliance– what national standards/best practice do you comply with?

These are merely seven subheadings you can write about when drafting your response.

Depending on what the contract is for and the specification included – there could be a whole load of various points you need to discuss.

This is merely a small step with Bid Support when looking at a tender response, but a very important one. We are by no means English teachers, but when it comes to developing a response to accommodate buyer’s needs and requirements, we know what we are talking about!

Need further bid support? Get in touch now with our Tender Consultants!

Start by receiving those all-important opportunities today by booking a free demo from one of our 10-industry-specific portals, dedicated to helping you DISCOVER the right tender opportunities to bid for!

BEST NEW BUSINESS – HUDSON PROCUREMENT GROUP RECEIVES 3 NOMINATIONS

BEST NEW BUSINESS – HUDSON PROCUREMENT GROUP RECEIVES 3 NOMINATIONS

We are over the moon to announce that we have been shortlisted for not one, not two, but three awards at this year’s National Best New Business Awards! The awards will be held at Kensington, London, this coming June!

Hudson Procurement Group has been shortlisted as a finalist for Business Innovation and Service Industry of the Year. Our Growth Director, Jill Hudson, has been shortlisted as Woman of the Year!

What an achievement!

“We are ecstatic with our nominations for these national awards. This is a credit to our fantastic team who constantly push the boundaries, allowing us to help our customers in the best possible way and to see continuous organisational growth!” says Jill.

Our organisation has seen massive business growth since our inception in 2016. Working toward 4 key strands of service to our customers. This includes:

Discover Succeed Procure Invest
This is where customers can receive both private and public tender opportunities daily to their inbox and search for tender and business opportunities. These are not only specific to their sector but specific to their actual service! Buyers are able to publish opportunities for free and stay connected to industry-specific suppliers! This involves a team of formidable Bid Managers / Bid Writers, who make up our Tender Consultants.  They support customers to succeed with their tendering efforts through various services. This also includes bid writing, guide and reviews, tender readiness and improvement programmes. Alongside this, our all-new Tender VLE, a virtual learning environment dedicated to helping businesses understand the tendering world. Similar to our Tender Consultants, we have recently launched our Procure Consult offering, where our procurement experts support buyers in helping develop tender documents that make it easier for them to evaluate and procure more effectively, including developing specifications and minimising ‘scope creep’. We are also launching an all-in-one tendering platform that will ensure efficiency when it comes to future tendering! This is where our billion-pound goal comes into effect, utilising the data that we have received for our digital platforms and capitalising on our Spend Trends offering. This will evaluate both national and international procurement spend to help deliver upon economic changes and forecasts around the world. Procurement will not only be easier to digest, but help large companies invest … in what’s best! Coming Soon!

Our Group CEO, John Hudson has commented saying, ‘to be recognised for our efforts on a national scale is fantastic news and for being a new organisation, this demonstrates that Hudson Procurement Group has already established a strong foothold in the UK market today!”

For a list of this year’s award’s finalists – CLICK HERE!

The winner of each category will be revealed at the Awards on Friday 29th June.

WE SOURCE CREATIVE CONTRACT OPPORTUNITIES FOR SECTORS INCLUDING;

Book a free live demo with Creative Tenders to see how we can help your business grow. 

Tender Writing – HELP! I need somebody – HELP! not just anybody

Tender Writing – HELP! I need somebody – HELP! Not just anybody

HELP! I need somebody – HELP! not just anybody

The number one mechanism that puts off business leaders and development executives from getting help with bidding for work- is the sheer prices that many consultants charge for their expertise and support. We all have received that email from some portal, inviting you to attend ‘Bid Writing Masterclasses’ in a swanky conference suite, usually a million miles away for around £100 per ticket per day.

There was nearly £171 Billion spent within the UK’s public procurement sector in the last year alone. Why should companies pay for help in order to access this money? Who wants to pay over the odds for some helpful guidance? – especially when there are various options available … FOR FREE!

Tender VLE

In May 2018, we will be launching Tender VLE, a highly innovative virtual learning environment (VLE), where we will be sharing regular masterclass videos across a diverse range of procurement topics, including support and guidance around tender readiness, bid management and pretty much every procurement practice you can think of. This will be broken into various knowledge strands so that people with the most limited knowledge and those with advanced knowledge can receive the best help and guidance to succeed. The best part of all this – is that it comes at no cost to the learner/viewer. All videos will be made publically available on our VLE and onto the likes of YouTube, allowing unlimited access to ALL.

Tender Consultants

Additional to this online support, another one of our business development platforms, Tender Consultants, works with you on a more personal level to ensure a helping hand is always there when needed. Currently, procurement is far from being easy. Our mission is to de-complicate the sector so it remains simple for all buyers and suppliers across the country. Our firm is different from other consultancies, as we offer free impartial advice on your procurement strategy. Subsequent to our advice, you can then decide what kind of support you need. Whether this be our Tender Readiness Assessment? Tender Writing Service? and/or Guide and Reviews? etc. All services on offer are accustomed to your needs, meaning we do not overcharge or maintain bulk rates. We offer more than affordable consultancy rates that remain specific to your requirements and will only enhance your chances of winning.

Our upcoming Tender Bank system, launching within the next year, will also provide customers with a one-stop-shop for all of their tender needs, including templates, pre-established responses that are tailored to your sector and varying policies.

In the meantime, we are happy to provide whatever support you need. Contact us for free advice and consultations on your tendering efforts. Let’s get you some of that £171 Billion up for grabs! Don’t just use anybody – use the right body! Use Hudson Procurement Group!

Top Ten Tips for submitting a tender

Top Ten Tips for submitting a tender

Here are our top ten tips for completing a tender document:

  1. Read the whole tender, even if it is 100 pages long. Page 82 may have a vital bit of information about how to respond to the tender.
  2. Adhere to the specific tendering rules and regulations. If they want the tender in Ariel point 12, complete the tender in Ariel point 12.
  3. Ask a question if something’s not clear. Don’t just assume it’s a silly question.
  4. Answer with the information they have requested, not with the information you think they should know.
  5. Follow the format they’ve requested – they are requesting it that way for a reason and make it as easy as possible to find the information they’ve requested, creative design is great, but ensure it’s in a readable format that flows.
  6. Understand how they will be marking your tender, the percentages are hugely relevant to where you should be concentrating your efforts.
  7. Show consistency in your tendering processes and procedures – don’t contradict yourself from one section to the next.
  8. Don’t use standard, over complicated content. Those marking the tender will know if you’ve cut and pasted your company biography from your website.
  9. Choose either 1st person or 3rd person and don’t mix it up. Don’t make it difficult for the reader to follow.
  10. Proof read your response more than once, and get another member of your team to double check for spelling and grammatical mistakes.